Digital invoice processing in SAP® S/4HANA.

Optimize your invoice management: Efficient invoice processing in SAP® S/4HANA with Inn2!

Invoices have become an integral part of our lives, as we encounter them almost every day in one way or another. While end consumers can often count their invoices on one hand, the situation is far more complex for companies. With our digital invoice processing in SAP® S/4HANA, you support your company in keeping track of the large number of invoices and avoiding delays and errors when paying for goods and services.

Learn more about Inn2’s automated invoice management and how we automatically capture supplier invoices in SAP® S/4HANA to ensure smooth operations in your daily business. In addition to automated invoice receipt, our digital invoice processing in SAP® S/4HANA includes a variety of applications that allow you to upload invoices with precise import parameters and manage them via a unified interface. The automated invoice management can be customized and extended to meet individual customer requirements.

The benefits and features of our solution in SAP® S/4HANA include:

  • Invoice capture

  • Digitization and validation

  • Matching of invoice data

  • Approval workflows

  • Reduction of errors

  • Relief of the team

  • Compatible with SAP® S/4HANA

Digital. Automated. Efficient.

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Advantages & Functions of our Solution

  • Continuous monitoring provides a transparent overview of all processes.


  • By implementing electronic invoice processing, you strengthen the trust-based relationship with your suppliers and improve communication and collaboration, as invoices can be handled quickly and efficiently.

  • Automated invoice processing improves your company’s cash flow by ensuring invoices are paid on time.

  • The integrated process eliminates the manual distribution of sensitive invoice information, such as via email. This increases security.

  • With our automated invoice management, you reduce the risk of processing fraudulent invoices. The system can be configured to flag suspicious invoices for further review.

  • 1. Process invoices with minimal human intervention to enable touchless digital invoice handling.


    2. Ensure long-term compliance in an increasingly regulated accounts payable environment.


  • With our automated invoice management, you can specifically search, filter, and sort supplier invoices. This allows you to narrow down the list and quickly find the desired invoice. The display of invoice attachments and seamless navigation to the invoice are supported. Additionally, you can work with invoice drafts and already captured invoices.

  • Capture paper invoices to automatically store them as digital versions in SAP® and extract relevant data. Simply photograph the invoice and upload it to SAP®, or drag and drop the invoice from your email program into the application.

  • Our artificial intelligence automatically detects text on your invoices and transfers it into the SAP® invoice format.

  • With automated invoice processing, you increase the productivity of your accounts payable department. Your team can efficiently monitor incoming invoices with direct access to attachments and workflows.

  • Our electronic invoice processing solution is intuitive and modern. Thanks to SAP® Fiori, it seamlessly adapts to mobile devices.

  • Automated invoice processing helps prevent errors caused by manual data entry or verification. The high level of automation significantly reduces your costs.

Initial situation of invoice processing

Challenges in accounts payable

  • High workload and low operational efficiency lead to increased costs and rising business risks.

  • Compliance with new regulatory requirements and the need to keep pace with approval workflows.

  • Continuously growing demands for ongoing transaction controls.

Goals of digital invoice processing

  1. Process invoices with minimal human intervention to enable touchless digital invoice handling.

  2. Ensure long-term compliance in an increasingly regulated accounts payable environment.

Invoice receipt explained

For many companies, automated invoice receipt is the first step toward becoming a digital enterprise. The large volume of incoming invoices can quickly become a challenge for the responsible department. Even the medium through which invoices are received varies from case to case. Invoices may be sent to one or several email addresses, stored in a central folder, or delivered by post. Keeping track of everything is difficult. Invoices must then be manually reviewed and processed, which inevitably leads to significant effort in terms of work and coordination.

Typical issues in invoice processing

  • The need to process and pay invoices on time can lead to stress, especially when dealing with a high volume of invoices.

  • If invoices are incomplete or contain errors, this can cause frustration, as additional time and effort are required for clarification.

  • Uncertainty about how invoices are approved and who is responsible for approval can lead to confusion and frustration.

  • The fear of making mistakes during invoice processing can cause emotional strain, as errors may have financial consequences.

  • When documents are lost or missing, it can lead to frustration and stress, as tracking down these documents is time-consuming.

  • A sudden increase in invoice volume can lead to overload and stress, especially when staffing is insufficient.

  • Communication difficulties with suppliers, such as issues related to payment deadlines or disputes, can cause emotional strain.

  • The need to comply with tax regulations and compliance requirements can lead to uncertainty and stress.

  • Uncertainty about the status of payments and outstanding invoices can cause stress and dissatisfaction, especially when suppliers follow up.

  • Problems with forecasting and planning expenses due to delays or uncertainties in invoice processing can result in emotional strain.

Digital invoice processing at a glance

Digital invoice processing in SAP® S/4HANA

An Overview

In line with our motto “Intelligently connecting People, Things and Businesses”, Inn2’s digital invoice processing in SAP® S/4HANA automates accounts payable workflows. Manage and accelerate invoice handling and approval processes while supporting compliance with national and international regulations.

Our solution integrates seamlessly into the SAP® S/4HANA standard. The invoice capture process begins with the supplier invoice. In addition to uploading PDF or PNG files into the system, invoices can now be captured even more easily by simply photographing them and uploading to SAP, or by dragging and dropping them from your email program into the application. Invoice data is automatically extracted from the file and transferred into a draft invoice.

Fully integrated and automated

Invoices can be uploaded manually, from an email inbox, via a storage directory, or as a mobile photo. This gives you a centralized entry point for invoice processing at any time.

Centralized and automated management

The Inn2 solution for digital invoice processing in SAP® S/4HANA can be tailored to your specific invoice workflows through integrated customizing. By leveraging SAP® standard extension capabilities, the solution can be further adapted to meet your individual requirements.

Customizable and Scalable

Unique workflow

  • The workflow is fully tailored to your needs and preferences.

  • It is specifically designed for invoice review and approval outside the SAP® system.

  • You can create approval workflows that are, for example, based on invoice amounts.

  • Detailed documentation is provided as a PDF attachment to the posted SAP® document.

  • Simple, independent, anytime and from anywhere.

Deployment as an
On-Premise Solution

Deployment as a
Cloud Solution

Extensibility

Your own OCR solution
Have you already implemented an OCR solution in your company? Our solution can be seamlessly integrated.

Your own archiving system
Do you already use an existing archiving system? Our solution can be connected to it using SAP® standard integrations via ArchiveLink or CMIS.

Technical information

  • Compatible with

    • SAP® S/4HANA

  • Server based deployment

    • Automated invoice processing is a flexible solution that can be hosted either on-premise or in the cloud.

  • Scope of services

    • This offer covers the Inn2 solution for digital invoice processing.

  • Globally available

    • As an intelligent software solution, our electronic invoice processing can be used anywhere in the world. We support all languages.

  • Our solution is available both on-premise and in the cloud.

Plans and tariffs

We are ready to help.

We understand how intimidating the digital world can be. No matter the size of your project, we are here for you. Call us or send us an email, and we will schedule a meeting or a conversation to discuss your exact requirements.